Best Method to Backup and Import MBOX file to Outlook

Sometimes users need both backup and migration at the same time, so they can access their data from anywhere. In a large organization with many users, the first step is always to save a backup of their email client, even if they're moving mailboxes to different environments. This post explains:

1. How to back up your webmail in MBOX format?
2. How to convert webmail MBOX to PST?
3. How to import PST into Outlook?

If your question is here, the definitive answer is below.

How to Backup any Webmail in MBOX and other formats?

Gmail, Yahoo, AOL and various other webmail provide an export option to download mailbox into MBOX & another file format. Here we are going to explain some top webmail backups.

Gmail Backup in MBOX

For backing up Gmail account, first open your browser and search for Google takeout

• Login with your Gmail detail.
• Click on "Deselect All" > Scroll down and select Mail option.
• For select folder, click on "All mail data included" otherwise directly click Next.
• Choose "Frequency" File type: "Zip" and File size then click on "Create export" button
• Now you must wait until Google creates a download link. 

Yahoo Mail Backup

Like Gmail, yahoo does not provide any freeware application to download Gmail email but user can save some specific email in PDF file format. For that

• Go to Yahoo mail account > Open email > Click on three dots
• Choose Print option to save email in PDF format. 

AOL mail Backup

Since AOL and Yahoo share similar infrastructure, many users assume that AOL also provides the option to save emails as PDF, like Yahoo Mail.

Outlook.com Backup

Microsoft also does not provide any export method or solution. So, if you want to save some emails then you can also save them in PDF file similar to Yahoo and AOL.

Other Methods to save webmail client data in MBOX

IMAP-bridge Method

If you want to save webmail client data to local drive then you can set up an account from Webmail client to Desktop-based email client like Thunderbird, Apple Mail etc.

Use Third-party tool

Setup and configuration to sync all emails is time-consuming, so users can use the MailsDaddy email backup tool. This single application supports all webmail clients (Gmail, Yahoo, AOL, etc.) and offers conversions between 5+ different file formats.

How to convert Webmail MBOX to PST?

Whether you set up an account or back up emails in MBOX file format, MS Outlook doesn't provide a way to open it directly, so users need an MBOX converter tool. MailsDaddy MBOX to PST Converter has already helped many organizations and users import their mailboxes into Outlook without any complicated steps. 

This single GUI solution supports all MBOX-based email clients, including Gmail. Users can install this MBOX converter tool on Windows and export mailboxes to 7+ different file formats.

How to Import PST file to Outlook?

Once you've successfully exported the mailbox to the PST file format, the user can open and import it into MS Outlook.

• Open Outlook and go to file option.
• Select "open & export" option
• Choose "open outlook data"
• Browse PST file and open it in Outlook.

Final thought 

Migration from MBOX to PST or from any webmail client to Outlook requires a reliable solution. Without the proper method or tool, you may lose part of your data or even entire emails during the conversion process. Try native and automated solutions as per your requirement. The available solution offers a trial version that users can test before purchasing the full software.