Step-by-Step Guide to Convert Outlook Emails to PDF

Converting Outlook emails to PDF is an easy way to protect essential messages while making them accessible and shareable. This process can be completed in various ways depending on your requirements and the tools available. We'll look at various techniques here from using built-in Outlook features to third-party software to help you select the method that best meets your needs.

Method 1: Use the Outlook Print Option

One of the simplest ways to convert an email to PDF in Outlook is to use the print feature. This solution works with most Outlook versions including Outlook 2010, 2013, 2016, 2019 and Office 365.

Steps:

1. To convert an email to PDF launch Microsoft Outlook and open it.
2.  In the email window select the File tab located in the upper-left corner.
3. Select Print from the available options.
4.  In the print dialog box select "Microsoft Print to PDF" from the available options.
5.  Select "Print." This will bring up a new dialog box asking where you wish to save the PDF file.
6. Choose a location to store the PDF specify a filename and click Save.

Method 2: Save as PDF directly from Outlook (Office 365, Outlook 2019).

Office 365 and Outlook 2019 provide a direct method for saving an email as a PDF without utilizing the print capability.

Steps:

1. Open Outlook and select the email you need to convert.
2.  In the email box, select the "File" tab.
3. Choose Save As from the list.
4. Choose PDF from the File Type drop-down menu.
5. Choose a place for the PDF enter a filename and click Save.

Method 3: Use Adobe Acrobat.

If you have Adobe Acrobat installed you can convert Outlook emails to PDF. Adobe Acrobat includes extra functionality such as the ability to combine multiple emails into a single PDF file while keeping attachments.

Steps:

1. Open Outlook and choose the email to convert.
2. Select the Adobe Acrobat tab from the Outlook ribbon.
3.  Choose "Create a PDF" from the options.
4.  In the Acrobat PDF Maker dialog box make any necessary adjustments (e.g., incorporate attachments).
5. Click Create PDF. Adobe Acrobat will process the email and save it as a PDF.

Method 4: Using third-party software. 

Several third-party software can convert Outlook emails to PDF and they frequently include sophisticated features such as batch conversion, more formatting control and the option to convert attachments alongside the email. DataVare PST to PDF Converter is a professional solution for converting Outlook emails and attachments to PDF format.

Steps:

1.  Download and install this PST to PDF converter.
2. Launch the software and import your Outlook emails or PST files for conversion.
3. Select PDF as output format.
4.  Start the conversion process and save the PDF file to the selected location.

conclusion

There are many methods for converting Outlook emails to PDF, each tailored to various requirements and resources. Whether you utilize built-in Outlook tools, Adobe Acrobat, third-party software or the Outlook Web App the process is simple. Follow the process given in this guide to preserve your essential emails in a format that everyone can access and share.